KYP Profile .pdf



Nom original: KYP Profile.pdfTitre: KLIPTOWN YOUTH PROGRAMAuteur: Becky

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2011
KLIPTOWN YOUTH PROGRAM
“Positive Initiatives Bring Success”

www.kliptownyouthprogram.org.za

KLIPTOWN YOUTH PROGRAM
“Positive Initiatives Bring Success”
CONTENTS
INTRODUCTION

3

EXECUTIVE SUMMARY

3

KYP MISSION

3

KYP VISION

3

KYP VALUES

3

COMMUNITY NEEDS

4

KYP PROGRAMS

4

KYP ACHIEVEMENTS & IMPACT

5

KYP REALITIES

6

KYP OPPORTUNITIES

6

THE FUTURE GOALS OF KYP

7

HOW CAN YOU HELP

7

WHAT KYP WILL PROVIDE

9

RECENT DONORS & PARTNERS

9

APPENDIX

10

GOVERNANCE OF KYP

10

KYP ORGANIZATION STRUCTURE

10

KYP BOARD OF DIRECTORS

11

THE KYP TEAM

11

HOW TO CONTACT KYP

12

KYP FINANCIALS 2011

13

2

INTRODUCTION
The purpose of this document is to introduce the reader to KYP as an organization. It aims to
highlight the strengths and achievements of the organization; while addressing the realities
and areas in which further assistance is required in the form of corporate support.

EXECUTIVE SUMMARY
Kliptown Youth Program (KYP) was set up in 2007 by a small group of young inspiring
individuals, who wanted to make a real difference to their local community. KYP is a non
profit organization offering free after school tutoring and personal development programs
to the disadvantaged children of Kliptown.
The principal programs include; academic tutoring for grades 1-12, sports, performing arts
and culture, food and nutrition, and environmental sustainability.
KYP is the only organization within the local township community that seeks to develop the
literacy rate and technical skills of young individuals, with a view to identify and nurture
talent to create future opportunities. The organization is led by a dedicated and motivated
team of community based practitioners whom share this common goal. Catering for over
380 youths aged between 6 and 20 years within the tutoring programs; KYP additionally
provides school uniforms and one balanced meal per day for each member.
Kliptown Youth Program believes that positive opportunities can be created by recognizing
and cultivating talent to further encourage the culture of education. In doing so, the first
steps to finding a solution to poverty are taken. On a continent often wrought with
victimhood and a mentality that everyone deserves a handout, KYP seeks to teach its
children that they deserve all which they create. KYP is recognised within the community as
a place where children are safe to go in order to learn, collaborate, develop and be inspired.

KYP MISSION
KYP’s mission is to eradicate poverty of mind, body, and soul and to fight against the
disadvantages imposed on the children of Kliptown; by providing educational support and
positive activities to engage in after school.

KYP VISION
KYP seeks to empower and develop young, dynamic individuals into the next generation of
leaders, who are willing to contribute effectively for the betterment of themselves and their
community.

KYP VALUES
KYP values integrity, passion, commitment, and professionalism.

3

COMMUNITY NEEDS
Kliptown is a suburb of the formerly black township of Soweto in Gauteng, located 17km
south-west of Johannesburg. It is the oldest residential district of Soweto and despite the
area being of huge cultural and historical importance, where the Freedom Charter was
signed in 1955; it is still today a community without the most basic needs such as schools,
health clinics, electricity, proper sanitation, etc. With a population circa 44,000,
unemployment runs as high as 75%; teenage pregnancy 60% and HIV/AIDS infection 25%.
Children are disadvantaged by their limited access to proper schooling. With no schools
within Kliptown itself, all children must walk to attend local schools. English is taught as a
second language and at an inadequate level, resulting in a low success rate during the
"matric" exams (final high school examinations), which must be taken in English and not
native languages. Additionally the high cost of schooling, including school fees, uniforms,
shoes, lunches, and trips, is extremely prohibitive due to the limited resources of Kliptown
children.
It is no surprise in this environment of seeming hopelessness that many community
members turn to excessive alcohol consumption, drug abuse and crime at an early age.

KYP PROGRAMS
Academic Tutoring
The academics program involves reinforcing literacy, math, science and English for students
Grades 1-12. The KYP library provides students with access to up to date syllabus textbooks
and literature to broaden their minds, while improving their reading skills.
Food & Nutrition
Each member receives one balanced meal per day in order to facilitate active learning and
knowledge retention. The members also learn the importance of nutrition and diet as part
of their daily lives.
Computers
Each student has access to an XO computer thanks to the ‘One Laptop per Child’ initiative; a
non for profit organization from the US, with a mission to provide the world’s poorest
children with access to low powered laptops. Students learn basic computer skills and can
borrow the laptops for 3 days to complete homework and assignments.
Performing Arts
Members express themselves through modern dance, music, theatre and cinematography.
Sports
Members are encouraged to be active and participate in various sports mainly soccer and
netball.

4

Environmental Sustainability
Members learn basic gardening skills and how to grow specific food types for improved
nutrition. The children are taught the importance of the environment and how they can
help to eliminate litter and pollution.

KYP ACHIEVEMENTS & IMPACT
Through strong leadership, commitment and dedication from both the KYP team and its
members, the accomplishments to date are outstanding, given the little resources available.
Highlights over the past 12 months include the following:
Continual Achievements
• Provide one balanced meal to over 380 children daily
• Provide school uniforms to every member
• Provide a safe and unbiased environment for children of all ages
Academic Achievements
• Pass rate of final Grade 12 exam increased to 90%
• Pass rate of Grade 1-11 increased to 95%
• 2 students received scholarships to attend Khabele College, Texas, USA
• 8 students successfully applied to university and independent colleges
• 6 students were successfully assisted in securing full time employment
XO Computer Program ‘One Laptop per Child’
• KYP selected as the first beneficiary and exclusive partner of ‘One Laptop Per Child’
initiative providing over 180 XO computers to members
• KYP hosted the first TEDx talk regarding the XO Project in Soweto
Performing Arts & Culture
• KYP performing arts students performed the renowned gumboots dance on
international stages; China, France & Swaziland
• 9 KYP members have directed and screened numerous documentaries and short
films as part of the ‘Eat my Dust’ initiative to community audiences of over 500
Sports
• Netball tournament organized in conjunction with Soweto Youth Foundation
• KYP netball team secures second place in Soweto tournament
• 3 senior soccer players selected to represent Soweto Football Association
Internal Organizational Achievements
• A committed and professional team dedicated to the KYP cause
• A progressive and highly regarded reputation among Kliptown and NPO community
• A unique program of youth development encompassing education, performing arts
and sporting activities
• Full donation and financial data transparency
• Numerous families and small organizations whom have been loyal donators to KYP
5

KYP REALITIES
While recent successes and achievements are uplifting, KYP is fully aware of the realities and
challenges the organization faces both externally and internally.


Declining donor contribution market over the past two years could potentially
indicate a market saturation/declination point



Corporate funding guarantee and retention is an issue



Reliance on specific family donations may not be sustainable



South African funding budget and allocation changes on a yearly basis



Lack of overall organization awareness and marketing effort has hampered growth



Heavy reliance on word of mouth marketing



Lack of consistent and sustainable funding in place



Limited resources yet a growing number of members



Lack of adequate space to accommodate all classes indoors



Legal land leasing/ownership agreement not in place

KYP OPPORTUNITIES


Leverage existing strong community ties to increase awareness



Leverage possible partnerships with other charitable organizations & associated
businesses



Fully develop and build longstanding corporate partnerships
(minimum 1 year / project completion basis)



Government funding application to be passed year 2012



Leverage word of mouth marketing via clear and flexible marketing mediums that
include buzz, grassroots marketing, referral programs etc among other initiatives



Build deeper loyalty among donors/volunteers via engagement vehicles



(e.g. KYP website, facebook, associated blogs)



Develop more effective positioning/messaging that resonates with the target
audience



Grow single donor base within and outside South Africa



Increase professional development of staff
6

THE FUTURE GOALS OF KYP
The continued success and exposure of KYP to date has led the team to strive for new
heights and aim for goals beyond initial expectations. Listed below are some of the most
pressing desires, which the organization aims to fulfil by 2014;


Increase overall exposure of KYP on a national and international level
o Leverage the Gumboots Dance & Performances



Increase the number of children being tutored daily from 380 to 500



Provide 3 substantial meals per day to each member; breakfast, lunch & dinner



Build 6 new 2-storey classrooms replacing wooden cabins with solid concrete



Provide onsite private toilets for members and staff



Increase administrative and tutoring staff from 15 to 20



Improve pass grade target from 75% - 85/90%



Increase amount of subjects in the academic tutoring program
o business studies/economics, accountancy, entrepreneurship and biology



Introduce music (instrument and song) into the performing arts program



Purchase KYP van transport for sports teams and excursions



Extend formal lease agreement / purchase land for future development

HOW CAN YOU HELP
The main challenges facing KYP are as follows;


Sustainable Corporate Funding
To date KYP has been mainly funded by the generous contributions from
international non-corporate donors. KYP is looking for sustainable corporate funding
measures and to build long-term relationships with local South African companies to
ensure the great work that is carried out can be further extended and continued for
future generations.
How you can help
Monetary donations can be assigned to fund specific organizational activities agreed
between both parties.

7



Program Development
Each of the programs at KYP requires continual monitoring and assessment to ensure
that goals are being achieved. KYP also pays for a number of external professional
tutors to ensure the high standard of teaching. The aim is to develop each individual
program in terms of content and reach, while adding additional subjects and
initiatives on an on-going basis.
How you can help
Sponsorship
o Sponsor a program of choice which entails covering the professional tutoring
expenses and administration costs etc.
o Sponsor the sports kits and activities of the netball / soccer teams
o Sponsor travel and expenses of performing arts groups to cultural shows and
exhibitions
o Sponsor the food program by donating supplies or funding the required
yearly budget
o Sponsor the library program by providing books / funding sufficient copies of
textbooks for the required syllabus Grades 1-12
Professional Assistance
o Provide professional workshops using corporate volunteers that can share
knowledge and experience with KYP students
o Provide career guidance and CV building courses to students



Professional Development
The management at KYP strongly believe in the personal and professional
development of all members of staff. Skills development is imperative for the
improvement of the organization on an operational level; while empowering and
motivating staff to achieve their own personal goals.
How you can help
Mentoring
o Corporate volunteers to act as mentors to individual staff members in similar
fields of work i.e. management, marketing, finance, administration, IT etc
Training
o Provide skills training that will benefit individual members of staff i.e.
presentation skills, public speaking, excel, financial reporting, project
management, legal aid etc



Space
The issue of space has been a significant challenge for KYP since inception. With a
growing number of members there is a need for additional classrooms and facilities.
As the land is currently not owned by KYP limited actions can be taken.
How you can help
Assist and fund KYP in their aim of building 2-storey buildings to accommodate more
classrooms.
8

WHAT KYP WILL PROVIDE
As a non profit organization, KYP is committed to the utmost professionalism in all aspects
of work. Full transparency and accountability of funding received is guaranteed.


Full reporting on fund expenditure



Site visit given at any time



Regular communication and project update with corporation



Project status and impact report



End of year audited financials



NPO Certificate



Public Benefit Organization Certificate



Section 18A Certificate from SARS

KYP pledges to recognize corporate partners and donors through marketing mediums such
as; website, e-newsletters, facebook, on-site signage. Through supporting the performing
arts programs corporate sponsors will be endorsed on a national and international level –
logos on t-shirts while performing, marketing banners etc.

RECENT DONORS & PARTNERS
KYP is a proud beneficiary of many corporations and NGOs. The organization endeavours to
build on these partnerships and sustain long-lasting relationships so that future goals can be
achieved.


Deloitte kindly donated a new kitchen in the form of a container



Edcon kindly donated a new computer lab including 10 PCs



UTI Logistics kindly donated the new KYP library along with relevant text books



The National Lottery guaranteed funding for necessary supplies required to provide
breakfast for each of the 380 members



Beartha Foundation generously donated funds to personnel, training and stipends



Global Fund for Children have provided funds to finance the academic tutorial
program



AVI have continued to partially fund the food program, sports and tutoring programs

KYP have also partnered with numerous organizations with a view to improving
operations and professionalism; Emzingo Leadership Programme, University of
Johannesburg, WITS University, Meadowbrook School (US), First Aid.
9

APPENDIX
GOVERNANCE OF KYP
KYP is first and foremost a TEAM.
While qualities of pro-active leadership are evident within management, the team
comprises 15 exceptionally capable and skilled individuals whom are passionate and
devoted to supporting the children of their community.
KYP pursues a non-hierarchical structure, with major decisions regarding the future of the
organization discussed as a team. Staff are encouraged to collaborate and share knowledge
with one another, and compulsory group meetings are scheduled once a month. Members
of the board and major influencers of KYP are also requested to attend formal meetings
throughout the year.

KYP ORGANIZATION STRUCTURE

10

KYP BOARD OF DIRECTORS
The board of directors takes an active role in ensuring the vision and strategic focus of KYP
continues in the right direction. Board members are available to assist and support the
organization when required.
Denis Creighton - Board Chair, Director KDR Travel
Antoinette Sithole, Hector Pieterson Memorial Museum
Taryn Lisa-Molle, Strategic Manager Anglo Vaal Industries
Kedibone Tshabalala, Telkom South Africa
Caroline Bustos
Ta Mzi Gaga

THE KYP TEAM
Thulani Madondo (KYP Director & Professional Tour Guide)
Thulani graduated from secondary school in the year 2001 and went on to serve as a service
leader with City Year in the community of Yeoville. After receiving his community
development practitioner certificate from Wits University he went on to further upgrade it
with a certificate in community development at the University of Johannesburg.
Thulani is one of the founders of KYP and acts as the informal leader having responsibility
for communications with various stakeholders including corporations, NGOs, government
bodies, volunteers etc. He is in charge of national and international fundraising for the
organization and provides regular guided tours through Kliptown.
Sipho Dladla (Programs Manager & Performer)
Sipjo was one of the original founders of KYP and has the responsibility of ensuring all
programs are running according to set plans, and that objectives and goals are achieved.
He is in charge of all communication and administrative duties in relation to each program,
while also acting as one of the main performers of the gumboots dance both on local and
international stages.
Christina Scott (Financial Manager)
Christina has served KYP since its inception as a financial manager. She has been attending a
number of trainings in financial management and completed a computer course at
Ipelegeng community centre. Christina has been instrumental in helping KYP attain fully
audited yearly financial reports for 2010/2011.
Basetsana Lokwane (Performing Arts Director & Finance Assistant)
Basetsana was a KYP student and graduated 12th grade in the year 2007. She completed a
computer course in 2008 at Ipelegeng community centre and is now serving KYP as a
performing arts manager, dancer, assistant finance administrator as well as a tutor for the
4th graders.

11

Monwabisi Baleni (Tutoring Program Manager)
Monwabisi was one of the tutoring program students in the year 2007. After completing
school he had financial challenges in going to college and through his commitment to KYP he
was promoted to become on the management team. Monwabisi has attended several
trainings and is now fully responsible for managing the daily activities of the tutoring
program.
Xolani Dube (Food Program Manager)
Xolani has been involved with KYP since inception and is in charge of the food program in
KYP. He has the full responsibility for the yearly food budget, ordering supplies and fixing
the food menus to ensure the children are provided with a balanced and nutritious diet.
Tshepo Tabohane (Environmental Manager)
Tshepo also attended KYP`s tutoring program in the year 2007 after completing his 12th
grade he became very committed to KYP and he was given a leadership role in leading the
environmental issues within KYP. He did a computer course in Ipelegeng community centre.
He is also serving KYP as a tutor for the 7th graders.
Other vital members of the administration and tutoring teams include;
Simphiwe Mthembu, Neliswa Mini, Siphiwe Mhlaba, Collen Tshazi, Siphesihle Magadla,
Thulani Mhambi, Tsakani Ngobeni, and Thuli Msimango

HOW TO CONTACT KYP
Director

Thulani Madondo

Location

PO BOX 127 Kliptown 1812
49 Station Road 1812
Kliptown
Soweto, Gauteng
Johannesburg, SA

Phone
Mobile
Fax

+27 (0)78 391 4033
+27 (0)72 471 1283
+27 (0)86 698 9802

Website

www.kliptownyouthprogram.org.za

Email

kliptownyouthprogram@gmail.com

NPO Registration # 059 907
PBO Registration # 930034122

12

KYP FINANCIALS 2011

Income Statement, KYP
2010-2011, YTD
Line Items
Total Grant & Donations
Staff Costs Total
Services Total
Printing & Stationery
Premises Total
Telephone internet etc
Total Transport & Travel Costs
Total Tutoring Program
Total Performing Arts Costs
Total Netball Costs
Food Programme
Food Programme as a % of Donations
Total Soccer Costs
Furniture & Fittings
Office Equipment
Total Expenses
Total Expenses as a % of Donations
NET PROFIT / (LOSS)

July-10
536,695
42,699
2,539
445
260
7,521
1%
16,660
70,124
13%
466,571

Aug-10
8,177

Sep-10
82,090

Oct-10

Apr-11

May-11 Q1-11
626,962

Q2-11

Q3-11

21,540

497,316

132,888

48,199
81,713
43,899
905
64,249
41,299
40,299
5,836
2,895
5,405
987
5,961
4,622
5,821
640
226
150
40
450
200
574
445
445
445
917
906
750
450
40
2,125
1,289
1,455
14,000
11,600
5,500
50,592
46,221
81,145
7,145
21,600
500
200
500
250
1,150
9,582
10,716
20,479 12,159
8,743
14,550
9,683
117%
13%
21%
33%
2%
91%
15%
25,100
780
740
8,500
470
2,341
7,379
4,900
2,300
92,424 119,564 105,158 28,536 133,035 115,898 147,849
1130%
146%
107%
78%
37%
729%
225%

35,754
2,608
519
130
445
940
27,133
1,385
800
15,800
31%
2,450
87,965
171%

35,954
6,341
1,385
445
2,003
8,700
1,000
13,885
133%
1,800
700
72,213
692%

35,754 172,611 109,053
747
11,270
12,353
929
640
861
150
490
1,291
1,019
1,335
3,188
1,656
2,615
11,985
14,000
67,692
3,485
7,145
21,600
3,300
960
500
19,906
27,820
41,381
92%
132%
56%
4,765
42,540
9,710
2,300
86,212 282,112 266,729
400%
45%
54%

117,352
13,051
745
330
1,362
3,684
154,499
1,385
2,200
40,033
137%
12,170
4,900
351,712
265%

229,211

15,902

Mar-11

10,433

8,168

362,246

Feb-11

51,327

(6,792)

36,704

Jan-11

65,659

(84,247) (37,473)

98,367

Nov-10 Dec-10

(99,996) (82,190) (36,639) (61,780) (64,672) 344,851

230,587

Q4-11

FY2011

31,973

1,289,139

71,708
470,724
7,088
43,762
929
2,315
2,246
3,216
1,736
5,452
5,191
13,147
20,685
256,876
3,485
33,615
4,300
7,960
33,791
143,025
226%
551%
6,565
70,986
4,900
700
3,000
158,425 1,058,978
496%
82%

(218,824) (126,453)

13

230,161


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