RIAS LOGISTICS INFORMATION NOTE v1 .pdf
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LOGISTICS INFORMATION NOTE
UN RIAS – RIAS
6 – 9 September 2016 Istanbul Turkey
1.Date and Venue
The UN RIAS / RIAS meeting 2016 will be
held on 6 – 9 September 2016 at:
Istanbul Marriott Hotel Sisli
Europe Conference Room – Lobby floor
Abide-i Hurriyet Caddesi No:142 34381
Sisli Istanbul, Turkey
Telephone number: +90-212-375-0100
Please confirm your participation latest by 15 July 2016 in the event website.
RIAS 2016 webpage
It is recommended that participants stay at the Marriott Hotel Sisli (please see
Accommodation booking will not be made by us. Participants are kindly requested
to make their own arrangements with the Marriott Hotel by contacting directly
Mr. Gurur Tunca (email@example.com)
and Ms. Begum Zorlu (firstname.lastname@example.org)
who will handle reservations. Please quote “UN RIAS / RIAS 2016 ” in your email.
Room and Rate Information:
Deluxe City / Sea View Single Room: Rate: Euro 90 +VAT -per room & per night
Deluxe City / Sea View Double Room: Rate: Euro 100 +VAT-per room & per night
Deluxe City / Sea View Triple Room: Rate: Euro 125 +VAT -per room & per night
Above rates are inclusive of buffet breakfast & wireless internet.
Please note that you may be able to find more competitive rates by checking the
recommended Hotels in Annex-2.
4.Travel & Transportation
Participants are responsible for arranging their own transfers and
transportation. All participants are requested to contact their respective country
offices’ travel units as soon as possible to reserve flights.
Please note that Istanbul has 2 airports. TAV Istanbul Ataturk Airport is located
on the European side where the event will take place, while Sabiha Gokcen
International Airport (SAW) is located in the Asian side. Ataturk Airport is
considerably more convenient. Various transportation options for transfers to
and from the airport are provided below:
Havatas shuttle provides a bus service to and
from both airports to Taksim. Taksim is
approximately 3km from the Marriot Hotel.
Busses leave at 30 minute intervals - Please
check the website for details
The Istanbul metro (M1 Line) runs from the Ataturk Airport into the city
centre. UNDP IRH and the Istanbul Marriott Hotel Sisli are both located within
walking distance (5 minutes) of the “Mecidiyekoy/Sisli” metro stop (M2 Line).
Once you arrive at the “Mecidiyekoy/Sisli” metro stop please go out from “Sisli”
Link to public transportation map
Link to public transportation routes
Taking a taxi is also an option. Please make sure the taximeter I son. A taxi from
Ataturk Airport to the Marriot hotel will cost approximately 70-75 TRY
(approximately USD 25-30).
Airport pick-ups and drop-offs can be arranged through Libra Travel Agency. The
transfer should cost approximately 120 TL (around 40 USD) for one-way, payable
to driver. Please kindly check the prices directly when contacting the agency
from email@example.com if you wish to use these services (quote “UNDP”):
Libra Tourism & Travel Agency
Koza Sokak No:65/2 Gaziosmanpasa
6700 Ankara Turkiye Tel : + 90 312 442 78 44
Fax: + 90 312 442 78 45
5.Meal & DSA Calculation
DSA will not be covered by the UNDP and should be covered by the respective
Buffet lunch and 2 coffee breaks per day will be provided on all days (7 – 11
March 2016). Reception / dinner will be arranged on 8 or 9 March 2016
(date and location to be confirmed).
Please adjust DSA payments accordingly. DSA in Istanbul (February 2016)
is US$ 268.
6.Passport & Visa requirements
Participants are responsible for securing their entry visa before departing from
their country of duty (please arrange through your respective travel/visa
Participants holding Red-colored UN Laissez-Passers are exempt from visa
requirements (given that their stay in Turkey does not exceed 90 days within the
last 180 days).
Participants holding Blue-colored UN Laissez-Passers can enter Turkey with an
invitation letter issued by the event organizers in advance. This provision was
approved via decision of the Council of Ministers of Turkey (# 2014/6109 dated
06.03.2014 published in the official gazette in May 2014). For an invitation
letter, please contact: Zeynep Yuceozsoy <firstname.lastname@example.org>
To avoid any possible problems at the airport participants holding Blue-colored
UN Laissez-Passers are advised to consider obtaining e-visas
(https://www.evisa.gov.tr/en/) before the arrival if they require visas with their
national passports (costs may be reimbursed via F10).
Participants without Laissez-Passers are also required to apply for an e-VISA
prior to departure at https://www.evisa.gov.tr/en/, and follow the instructions
based on the country of their respective passports.
All Passport holders should have at least 6 months of validity past the date of
arrival in Turkey. To check your nationality-specific entry requirements, you can
use this link: http://www.mfa.gov.tr/visaHolders of a UNLP should also be in possession of a valid national passport.
Participants should contact the Turkish consulate in the country of residence as
soon as possible to ensure the issuance of an entry visa. Some nationals are
eligible to obtain visas online: https://www.evisa.gov.tr/en/
Currently, Turkey has various security levels in the country, while Istanbul is
level 2 (Low), all UN staff are to register their travel in TRIP before embarking on
travel to the country.
Time zone: (GMT + 3 hours).
Currency: Turkish Lira –
Electricity: 220 volts AC.
Event’s Dress Code: Business Casual
Driving: on the right hand side of the
AVERAGES FOR ISTANBUL IN SEPTEMBER
§ Temperature 21°C 69°F
§ Low Temperature 16°C 61°F
§ High Temperature25°C 77°F
§ Sunshine Hours 9 hrs
§ Chance of Sunny Day 17 %
§ Rainfall 50mm
§ Rainfall days 8 days
§ Chance of Rain 17 %
§ Chance of Cloudy Day 33 %
§ Chance of Windy Day 50 %
9.Annex 1 Map
10. UNDSS recommended Hotels
Hotels nearby UNDP’s Istanbul Regional Hub, Sisli:
Marriot Hotel Şişli
+90 212 315 01 00
Radisson Blu Hotel,
+90 (212) 3750000
Holiday Inn Istanbul, Sisli http://www.holidayinn.com/hotels/us/ en/istanbul/istsi/hoteldetail
+90 312 373 38 00
Grand Cevahir Hotel, Sisli www.grandcevahirhotel.com
+ 90 212 314 42 42
Hilton Istanbul Bomonti - http://www3.hilton.com/en/hotels/tur key/hilton-istanbul-bomontiSisli Hotel