PA DUTIES .pdf


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DUTIES
 

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Maintained  daily  tasks  list  –  Arranged  meetings  and  made  appointment  with  individuals  on  a  
priority  basis  

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Planned  the  time  table  schedule  of  business,  personal  and  weekend  events  

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Collaborated  with  key  management  personnel  to  assist  in  arrangement  of  special  events  

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Efficiently  managed  all  important  telephone  calls  –  Collected  and  sorted  mail,  screened  and  
initiated  telephone  calls  

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Raising  purchase  orders,  expense  claims  and  arranging  invoices  

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Provided  comprehensive  personal  and  household  support  for  a  high  net-­‐worth  family  with  
homes  in  London  and  Paris.  

-­‐

Managed  principles'  personal  and  social  calendars,  and  school  /  extra-­‐curricular  schedule  for  
their  children.  

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Made  all  travel  arrangements  and  preparations.  

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Responsible  for  household  inventory  and  purchases,  budgets  and  accounts;  personal  
shopping,  wardrobe  management  and  closet  organization.  

-­‐

Managed  all  operations  of  primary  homes  (worldwide)  oversaw  extensive  renovations  of  an  
additional  home.  

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Supervised  housekeeping  and  maintenance  staff,  contractors  and  vendors.  

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Coordinated  care  of  family  pets  including  training,  veterinary  appointments  and  boarding  
arrangements.  

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Prepare  travel  arrangements  including  air,  hotel  and  ground  

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Coordinate  special  projects  including  in  home  catering  services  and  family  vacation  

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Maintain  off  site  office  including  purchasing  of  computer  and  peripheral  supplies,  submit  
monthly  expense  report  

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Event  planning  when  requested,  including  making  handcrafted  party  gifts/games  

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Manage  staff,  preparing  work  schedules  and  assigning  specific  duties  

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Monitor  businesses  and  agencies  to  ensure  that  they  efficiently  and  effectively  provide  
needed  services  while  staying  within  budgetary  limits  

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Direct  non-­‐merchandising  departments  of  businesses,  such  as  advertising  or  purchasing  

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Access  to  confidential  documents  and  materials  (credit  cards,  medical  records)  

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Responsible  for  maintaining  day  to  day  schedule/calendar;  scheduling  personal  
appointments  

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Extensive  global  diary  management,  detailed  agendas  and  travel  itineraries  across  different  
time  zones  

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Provide  concierge  services  including  booking  private  jets  and  hotels,  car  transfers,  
booking  theatre  tickets,  restaurants,  shows,  concerts,  cycling  trips,  excursions  …  

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Assist  in  planning  small  events  that  include  family  and  friends  
 
Occasionally  travel  to  destinations  to  validate  bookings  

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Being  on  call  24/7  (which  is  not  abused,  usually  only  in  case  of  urgency)  

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Carry  out  shopping  for  presents,  when  required  and  run  errands  
 
Liaise  with  family  members  and  schools  (Nannies,  Drivers,  Doctors  appointments,  
Passports…)  

 

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Arrange  and  oversee  the  move  into  the  new  property  
 
Source  and  set  up  utilities,  insurances,  council  tax  etc.  and  their  payments  
 
Schedule  and  oversee  contractors  and  maintenance  
 
Assist  with  registering  with  local  surgeries,  dentists,  vets  etc.  

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Hiring  and  managing  (two)  household  staff,  including  scheduling,  wages,  holidays,  overtime  
 
Check  the  property  is  set  up  for  Owner’s  visit,  including  food  shopping  if  needed  

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Managing  and  organising  travel  schedules  

Dealing  with  yachts,  multiple  properties,  luxury  cars,  private  jets  and  a  hectic  travel  shced  


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