Open Call CT FGSM 2017 .pdf


Nom original: Open Call CT FGSM 2017.pdf
Auteur: Josefin Svensson

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Open Call
Chairing Team of the French-German Section Meeting 2017
in Belfort-Montbéliard
The French-German Cooperation Committee (F.G.Coop.Com.) is looking for a Main Chair and Vice Chair
for the next FGSM (French-German Section Meeting) 2017.
For what? THE coolest bi-national ESN Event for French and German ESN sections!
When? From 23rd of March to 26th, save the date!
Where? In Belfort-Montbéliard with a very motivated ESN section!
Both positions of the Chairing Team are available for any ESNer willing to be part of the organisation of
the event. The CT will work with the F.G.Coop.Com. and the OC (Organisation Committee).

Tasks of the Main Chair





Disseminating information to the participants and being point of contact for them
Creating the agenda together with the F.G.Coop.Com.
Time management of presentations (ensure topics do not exceed their time)
Moderating the event

Tasks of the Vice Chair







Assisting the Main Chair with the agenda compilation
Being in contact with the OC for technical equipment and support
Being point of contact for small session and workshop holders (ensure that hand-outs are
printed and material e.g. flip charts, pens, etc. are provided and that the rooms accommodate
the specific requirements)
Take minutes for the duration of the event
Assisting the Main Chair with preparation of the meeting report for the sections

Find detailed tasks of the Chairing Team below (p. 2).

Requirements




English proficiency (especially written skills for taking notes)
Well-organized
Motivated

He/She should be available from 23rd to 26th of March and be able to spend some time one month
before and two weeks after the FGSM.

F.G.Coop.Com.
fr.ger.cooperation.committee@gmail.com

1

Apply by sending your ESN experience and a short motivation letter to
fr.ger.cooperation.committee@gmail.com until Monday 6th of February, 23:59 (CET).

Missions of the Chairing Team
The Chairing Team (CT) is composed by a Main Chair and a Vice Chair. This team has to prepare the
training sessions and make sure that the plenaries are running well.

Missions
Before
Pick up
Agenda making
Logistic
Activities
1 - 2 days before
Logistic

Training sessions
Printing
During
Minutes
Activities
Contact with the OC
Agenda
Presentations

Task

Who

Skype meetings with F.G.Coop.Com. and OC
Read the agenda
Apply modification
Identify needed equipment
Prepare energizers

CT
CT
CT
Vice Chair
CT

Meet the OC and F.G.Coop.Com.
Visit the place of the platform
Test the equipment
Arrange the sessions in the rooms
Test and sort the presentations
Make lists of distributions of participants
Print agenda, awards, and documents that may be
requested by trainers

CT
CT
Vice Chair
Vice Chair
Vice Chair
Vice Chair
CT

Take the minutes during plenaries
Energizers
Stay informed about the informal program,
prepare OC’s speech
Respect timing
Present speaker before he/she starts
Inform the speaker about the speaking time
Organise and control the debate

Vice Chair
CT
Main Chair

Write the minutes
Debrief with OC & F.G.Coop.Com.

Vice Chair
CT

CT
Main Chair
CT
Main Chair

After

F.G.Coop.Com.
fr.ger.cooperation.committee@gmail.com

2


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